Boosting efficiency and transparency in processing of Official Publications with AI tools - AI for summaries

This information was sourced from the European Commission, Joint Research Centre (2026): PSTW: Public Sector Tech Watch latest dataset of selected cases. [Dataset] doi: 10.2905/JRC.J1MWC9R PID: http://data.europa.eu/89h/e8e7bddd-8510-4936-9fa6-7e1b399cbd92. Licensed under Creative Commons Attribution 4.0 (CC BY 4.0).

To enhance efficiency and transparency, SBOPiDiPO has implemented solutions such as the CIDOBOT and the automation of summaries of publications from the Official Barcelona Provincial Gazette (BOPB), optimizing processes and improving public services. The SBOPiDiPO ensures access to public information, contributing to transparency in compliance with the state (Law 19/2013) and Catalan (Law 19/2014) transparency laws. The service is provided through the BOPB and the Official Information and Documentation Searcher (CIDO).

The BOPB is the official journal where the provisions and official acts of the public administrations of Barcelona are published. Since 1998, universal and free access to the electronic edition of the bulletin has been guaranteed. The CIDO disseminates information from Catalan public administrations, ensuring transparency by publishing official data and allowing the public to know the status and stage of regulations and public procedures.

Among the AI solutions implemented, a system that automatically generates summaries of official publications for the BOPB stands out. Using supervised machine learning techniques and neural networks, the system has been trained with 275,000 publications published between 2013 and 2022. This system generates summaries of up to 100 words for publications in Catalan or Spanish and records manual modifications to improve accuracy. The AI solutions have significantly improved the quality and efficiency of public services, optimizing the processes of summary writing and publication classification, reducing time and effort. Furthermore, they have increased governmental openness and transparency, facilitating access to information and improving the user experience. These technologies are scalable and replicable, allowing their adaptation in other environments, contributing to the modernization and improvement of administrative processes.

In conclusion, the adoption of AI solutions by SBOPiDiPO of the Barcelona Provincial Council has represented a significant advance in the modernization of administrative processes, improving the quality and efficiency of public services and increasing transparency and access to public information. These initiatives serve as a model for other public administrations seeking to leverage technology to address current and future challenges.

Budget: Not disclosed